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Shasta College
  • Position Number: 4036883
  • Location: Redding, CA
  • Position Type: Multicultural Affairs and Affirmative Action
Description of Basic Functions and Responsibilities

The Shasta-Tehama-Trinity Joint Community College District (Shasta College) sits at the northern end of the Sacramento Valley, surrounded by mountains to the north, east, and west. The area provides a wide array of outdoor amenities and activities with miles of hiking and biking trails, national parks, two lakes, and the Sacramento River. The main campus is located in the city of Redding, population 90,000. The area is characterized by excellent schools with high graduation rates, low traffic, and low housing prices (Zillow average $393,000 vs. California state average of $770,000).

Shasta College is committed to providing its diverse student population with equitable education outcomes, contributing to the social, cultural, intellectual, and economic development of our communities. The college has been recognized as a leader in developing and implementing innovative education programs to increase student success, including accelerated pathways for high school students to achieve a bachelor's degree and for returning students to complete their Associate and Bachelor's degrees. Shasta College enrolls more than 11,000 students annually and provides educational services to students with a wide range of skills and abilities.

Our ideal candidate is motivated to join a campus community prioritizing the success of our racially and socio-economically diverse staff and student population. Providing equitable outcomes so all members of our community may enjoy safe, healthy, and vibrant educational and employment environments is critical to our success.

Administrator positions in the California Community College system offer a unique opportunity to contribute to the empowerment of our students seeking to improve their lives and communities. Our administrators manage a wide range of programs and lead faculty and staff in engaging our diverse employee and student populations, facilitating equitable outcomes for all through the management of our various employment and academic programs. As an administrator at Shasta College, you will join a vibrant community of professionals working collaboratively to provide a positive, healthy educational environment where our students experience diverse academic and cultural perspectives. A career at Shasta College offers a highly rewarding and enriching employment experience.

Under general direction of the Assistant Superintendent/Vice President of Administrative Services, the Executive Director of Business Services guides the District's annual budget development process including analyzing trends, projecting expenses, recommending allocations, monitoring expenditures and recommending adjustments. Manages the Districts investments. Responsible for the annual District Audit and other financial reporting. Provides strategic leadership for the development of long-term goals, policies, and procedures for the District's Business Services Department. The Executive Director of Business Services plans, organizes, directs, and supervises the daily activities of the Business Services Department, including accounting, accounts payable, accounts receivable, payroll, purchasing, budget preparation and analysis, contracts, Food Services, and the Bookstore. The Executive Director of Business Services works closely with constituent groups in the development of policies and procedures related to fiscal operations and works in coordination with other departments to monitor all financial transactions and activity. Employees in this position establish and maintain strong working relationships with faculty, academic deans, administrators, staff, students, and community stakeholders; develop strategic plans in assigned areas; advocate for and promote assigned programs and services; . Incumbents are responsible for hiring, training, assigning, scheduling, supervising, and formally evaluating classified and confidential staff. Employees in this classification supervise reporting managers and supervisors. This job class functions at a senior program management level within a broad framework of laws, regulations, policies, and procedures. This is an administrative, overtime exempt position.

CLASSIFICATION: Range 50 on the Administrative Confidential Salary Schedule, 40 hours per week, 12 months per year. Work assignment hours are 8:00 a.m. - 5:00p.m., Monday through Friday.

SUPERVISOR: Assistant Superintendent/Vice President of Administrative Services or designee

BENEFITS: Holiday, vacation and sick time will be provided. Our competitive benefits package includes medical, dental, and vision insurance provided at a share of cost on a pretax basis and an employee assistance program (EAP). This is a Classified Administrator position with a default CalPERS retirement.

Employees have the option to contribute to:
  • Health Savings Account (HSA)
  • 403(b) and 457 Retirement Plans
  • Section 125 Plan including Flexible Spending Accounts (FSA) and Dependent Day Care Accounts

In addition, employees have the option to purchase:
  • Disability Income Insurance
  • Cancer Insurance
  • Life Insurance
  • Accident Only Insurance
  • Critical Illness Insurance

For more information regarding Employment and Benefit Policies, please view the Administrative Agreement - Appendix A.

Typical Duties, Knowledge and Ability
Essential Functions:

  • Plans, directs, coordinates, implements, supervises, promotes, and administers the District's financial accounting, reporting, and budgeting operations; accounting control over assets, liabilities, revenues, and expenditures; and compliance with applicable laws, regulations, policies, and procedures. Ensures compliance and timely and accurate processing of transactions and payroll.
  • Approves and signs revolving checks, warrant registers, banking transfers, purchase orders, and contracts.
  • Leads and supervises institutional support functions of the District including Business Services, Payroll, Food Services and the Bookstore.
  • Plans, organizes, and directs the preparation of the District's annual budget Prepares budget allocations, projects revenues, and monitors allocations against actual expenditures, proposing budget adjustments as necessary.
  • Develops, implements, and oversees contract, bid, and procurement processes compliant with state regulations.
  • Directs billing, collection, deposit, and coding of student fees and refunds, controls related accounts and records to ensure legal compliance, accuracy, and timely processing.
  • Trains and supervises Business Services Department staff in revenue and expenditure accounting and budgeting control and proper disbursement of funds for materials, services, equipment, and equipment inventory.
  • Develops, organizes, prepares, and maintains accurate, periodic budget and financial statements, reports, and records of the District's income and expenditures in compliance with all District, county, state, and federal requirements.
  • Provides financial, statistical, and analytical analyses to assist administration in the formulation of new policies and planning or revision of programs.
  • Prepares monthly cash reports, quarterly 311, annual 311, and enrollment, revenue reports for the Board of Trustees; ensures compliance with state and District financial reporting policies and procedures.
  • Collaborates in the preparation of attendance reports, claims, and invoices to ensure appropriate funds accrue to the District from various state, federal, and local funding sources.
  • Oversees year-end activities for the proper closing of the District's records for annual audit and year-end fiscal analyses.
  • Manages District investments in accordance with District policies and legal requirements, analyzes cash flow for investment and financing opportunities.
  • Coordinates with external auditors, including federal and state auditors, implementing recommendations relative to accounting practices.
  • Confers with, advises, and counsels District staff concerning unusual or unforeseen budget problems, recommending proper course of action and timely alternative solutions.
  • Formulates and recommends policies and procedures to achieve greater efficiency and system control.
  • Analyzes and recommends technology and automation applications to increase efficiency, effectiveness, and security of District financial operations.
  • Serves as a resource to outside agencies, assigned personnel, other district employees, and students to provide information and research, and resolve issues; provides and/or coordinates training for Business Office procedures to all financial system users.
  • Reviews and coordinates the processing of insurance claims and District contracts, excluding personnel and construction contracts.
  • Directs and supervises the work of others; reviews, approves, and conducts performance appraisals; directs and participates in the selection, training, and development of staff; administers employment contracts; orients and informs staff of District policies and departmental operating procedures.
  • Maintains currency with all laws, regulations, policies, procedures, and practices affecting the recording and reporting of financial data for District funds. Assists the Vice President of Administrative Services and administration in ensuring fiscal regulations and procedures are followed.
  • Serves on and participates in a variety of internal and external committees and organizations, at the local, regional, and state-wide levels. Represents the District at related state-wide policy meetings and conferences. Maintains active participation and membership on local and State-wide boards as a representative of the District.
  • Performs other related duties as required or assigned.
Knowledge of:
  • Detailed governmental accounting, auditing, budgetary, and fiscal procedures for a public fund accounting agency.
  • Auditing and inventory control procedures, business law, risk management, and financial and research procedures.
  • Principles and practices of institutional support services including business services, payroll, food services, and bookstore.
  • Laws, codes, and regulations governing community college accounting, budgeting, and purchasing practices and methods.
  • Principles and practices of management and supervision including planning, organizing, assigning, and reviewing work; performance appraisal and discipline, employee selection and development.
  • Diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.
Ability to:
  • Interpret and apply California Community College Chancellor's Office Budget and Accounting Manual.
  • Effectively manage and supervise the accounting, payables, and capital asset inventory.
  • Provide guidance and direction on a wide variety of financial and accounting related policy and legal compliance matters.
  • Prepare and present effective reports, recommendations, and correspondence, in accordance with established accounting regulations and standards
  • Develop and implement detailed and legally compliant budget, accounting, and fiscal procedures.
  • Analyze complex problems, identify potential solutions, evaluate alternatives, recommend effective courses of action, and take independent action for successful results.
  • Direct, supervise, and formally evaluate the work of managers, supervisors, and other staff members.
  • Establish, organize, and maintain confidential files, records, and information.
  • Facilitate organizational development and change through effective collaboration with diverse participants
  • Communicate effectively, orally and in writing.
  • Exercise tact, diplomacy, and good judgement in all stakeholder interactions.
  • Establish and maintain cooperative and effective working relationships with others, including those from diverse academic, socioeconomic, cultural, ethnic, and ability backgrounds.
  • Work with personal computers in an accounting environment, including spreadsheet software.
  • Work independently while receiving only strategic direction.

Education Required:
  • A Bachelor's degree from an accredited college or university in accounting or a closely related field.
Education Preferred:
  • Master's Degree in accounting or closely related field and/or certification of registration as a Certified Public Accountant.
Experience Required:
  • Three years of increasingly responsible professional accounting experience, which includes at least two years of experience in an accounting supervisory/managerial capacity.
  • Three years of successful experience supervising, directing, and evaluating the work of direct report employees.
  • Demonstrated cultural humility and ability to work successfully with the diverse academic, socioeconomic, and ethnic backgrounds of community college students, faculty, and staff.
Experience Preferred:
  • Three years of detailed accounting, budgetary, and fiscal procedures for a California Community College district.
  • Three years of auditing experience.

Additional Information

To be considered a candidate for an Administrative position, the applicant must submit ALL of the following materials:
  • Online Application with the following materials attached:
  • Cover letter addressing criteria listed in the position announcement
  • Current resume and/or placement file
  • College transcripts (unofficial will be accepted at the time of application)

Attention Applicants:
  • After application has been submitted, all application materials will be screened.
  • Internal candidates must also submit all required materials to be considered.
  • Candidate evaluations will not be considered.
  • Reference letters from any member of the Hiring Committee or Board Members will not be considered.
  • Interviews will be by invitation only.
  • Interviews may be by Zoom.
  • The District does not reimburse for new hire moving expenses.

New Administrative Appointments will be placed at the step 1 on the Administrative Salary Schedule and will graduate to the next step on July 1st of the following year if they have rendered 6 months of satisfactory service, with subsequent steps annually thereafter to a maximum fifth step.

Salary placement would only be negotiable if the candidate held the same position with another community college and step 2 or 3 would be the maximum considered depending on the number of years of service.
The Shasta-Tehama-Trinity Joint Community College District ("Shasta College") does not discriminate against any person on the basis of race, color, national origin, sex, religious preference, age, disability (physical and mental), pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), gender identity, sexual orientation, genetics, military or veteran status or any other characteristic protected by applicable law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Shasta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.

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