Job Details

The Accountant III position primarily supports accounting functions and provides administrative support as needed across the Workforce and Economic development division, inclusive of the following areas: Workforce & Economic Development, Community Education, Adult Education and Language Institute. This position will perform complex accounting duties, prepare and submit financial reports and invoices, monitor accounts receivable, process payments, and deliver training to others. They will collaborate with campus representatives to monitor, interpret, analyze, and reconcile financial data for sponsored/grant funded programs. This position, alongside the department's Business Analyst, interacts directly with project sponsors and subrecipients related to financial reporting, invoicing, payments, and auditing on behalf of the university to ensure compliance. Daily use of multiple CRM platforms and technology in the department, specifically Ellucian Elevate, Colleague and Target X.

Responsibilities:

• Review and process documentation submitted through the BHCC online procurement system including; invoices against purchase orders, contracts and payment requests.
• Ensure that all information is accurate and complete as it relates to all division invoices and payments.
• Ensure that the payments are appropriate in accordance with contract agreements and state requirements.
• Compile assigned audit schedules, reconciliations and additional support.
• Monitor revenues and expenses for multiple projects and/or grants.
• Process Payroll Action Forms and work with payroll department to ensure accuracy of payments.
• Review and resolve items as they arise while providing customer support when necessary.
• Work with vendors to reconcile outstanding invoice statements and facilitate payments.
• Monitor and resolve issues submitted through the departmental email tracking systems.
• Provide support to the departments Business Analyst/Programmer with duties when needed. Duties include, but not limited to:
  
  • Prepare and maintain documentation and training materials.
  • Act as a secondary contact person with vendors.
  
  
• Provide administrative support across the division when needed. Duties include, but not limited to:
  
  • Refer students and employers to appropriate college resources and assist with questions and problems as they arise.
  • Register students into Elevate SMS when necessary.
  
  
• Other duties as assigned.

• Three years of full-time or equivalent part-time professional experience in accounting or auditing
• Experience using student information systems, preferred Ellucian Colleague, Elevate, Target X, Salesforce and Budget Pak
• Ability to think critically and problem-solve
• Ability to work Independently, decision-making and keen attention to detail
• Customer service orientation and work collaboratively among unique groups
• Excellent project management, organization and time management skills
• Ability to work effectively with a diverse faculty, staff and student population

Salary: Grade 18 $2,132.21 Bi-weekly; Annual Salary: $55,437.46

Review Date: November 20, 2023

PI232536866